Revised: 10-23-12, 2:00 p.m.

 

 

AGENDA FOR THE HUNTSVILLE CITY COUNCIL REGULAR MEETING

TO BE HELD OCTOBER 25, 2012 AT 6:00 P.M.

IN THE CITY COUNCIL CHAMBERS

 

 

 

CALL TO ORDER.

 

 

1.   INVOCATION.

 

      Reverend Michael Jones, Pastor

      St. James Cumberland Presbyterian in America

      Decatur, Alabama

 

 

2.   PLEDGE OF ALLEGIANCE.

 

 

3.   APPROVAL OF MINUTES

 

a.    Regular Meeting held October 11, 2012.

(Minutes Received)

 

 

4.   RESOLUTIONS AND SPECIAL RECOGNITIONS.

 

a.    Mayor.

 

 

            b.   Council.

 

 

1.    Adoption and Presentation.

 

a.    Resolution congratulating Dr. Mary Jane Caylor, longtime educator,  volunteer and civic leader, on her retirement as Executive Director of Big Spring Partners.  (Showers/Kling)

 

b.    Resolution No. 12-922.  (Council)

 

 

                  2.   Adoption Only.

 

            c.   Other Special Recognitions.

 

 

            d.   Announcements.

 

 

5.   BUSINESS WITH OUTSIDE LEGAL REPRESENTATION.

 

 

6.   PUBLIC HEARINGS.

 

a.    Public hearings to be held.

 

1.    Public hearing to hear the appeal of Mr. Daryl Williams appealing the decision of the Liquor License Review Committee denying a retail liquor lounge entertainment license to Volcano Enterprises, Inc. DBA Volcano 256, at 4320 University Drive #A at the September 20, 2012 Liquor License Review Committee Meeting.  (Set October 11, 2012 Regular Council Meeting)  (Clerk-Treasurer)

 

b.    Public hearings to be set.

 

 

7.   COMMUNICATIONS AND REPORTS.

 

            a.   Communications from the Public.

 

            b.   Reports

 

 

8.   HUNTSVILLE UTILITIES ITEMS.

 

 

9.   BOARD APPOINTMENTS.

 

a.    Board Appointments to be Voted on.

 

1.    Resolution to appoint Allison Jacks to The Medical Clinic Board of the City of Huntsville – 1966 for a term to expire March 10, 2016.  (Nominated October 11, 2012 Regular Council Meeting)  (Kling)

 

 

b.    Board Appointment Nominations

 

1.    Nomination to reappoint Keith Schonrock, III, to the Huntsville Ice Skating Complex Board of Control for a term to expire November 20, 2015.  (Kling)

 

2.    Nomination to appoint John Hughes to the Human Relations Commission for a term to expire September 8, 2014.  (Showers)

 

 

10.  APPROVAL OF EXPENDITURES.

 

a.    Resolution authorizing expenditures for payment.  (Finance Committee)

 

b.    Finance Committee Report.

 

 

11.  COMMUNICATIONS FROM THE MAYOR.

 

 

12.   COMMUNICATIONS FROM COUNCIL MEMBERS.

 

            Councilman John Olshefski

            Councilman Will Culver

            Councilman Bill Kling

            Councilman Richard Showers, Sr.

            Councilman Mark Russell

 

 

13.       UNFINISHED BUSINESS ITEMS FOR ACTION.

 

a.    Ordinance 12-889 concerning the annexation of land lying on the west side of Old Big Cove Road and west of Taylor Road.  (Introduced October 11, 2012 Regular Council Meeting)  (Planning)

 

b.    Ordinance 12-890 approving the street name change of Jones Farm Road to Lendon Main Street.  (Introduced October 11, 2012 Regular Council Meeting)

(Planning)

 

 

14.       NEW BUSINESS ITEMS FOR INTRODUCTION.

 

 

15.       NEW BUSINESS ITEMS FOR CONSIDERATION OR ACTION.

 

a.    Ordinance to amend Budget Ordinance No. 12-768 by changing appropriated funding for various departments and funds.  (Finance)

 

b.    Resolution authorizing the Mayor to enter into agreements with the low bidder as specified in the attached Summary of Bids for Acceptance.  (Finance)

 

c.    Resolution authorizing the Mayor to enter into an agreement  with 4Site, Inc. for Engineering Design Services for Five Points-Phase III,   ALDOT Project No. DE-AL89 (905) & COH Project No. 65-12-SP41.  (Engineering)

 

d.    Resolution authorizing the Mayor to enter into an  agreement between the City of Huntsville and JRF Consulting, L.L.C. for On-Call Professional Services, Project No. 65-13-SP02.  (Engineering)

 

e.    Resolution authorizing the Mayor to amend the contract with Reed Contracting Services, Inc. for Resurfacing of Residential Streets-2012, Phase II, Project No. 65-12-RR02, by Change Order No. 1.  (Public Works)

 

f.     Resolution authorizing the Mayor to enter into an agreement  with Garver, L.L.C. for Engineering Design Services for  Force Main Relocation Project – I-565 & County Line Road Interchange Modification, ALDOT Project No. IM-I565(307) & COH Project No. 65-12-SM01.  (Water Pollution Control)

 

g.    Resolution authorizing the Mayor to enter into an agreement between the City of Huntsville and CASA of Huntsville/Madison County.  (Community Development)

 

h.    Resolution authorizing the Mayor to enter into an agreement between the City of Huntsville and the Boys and Girls Clubs of North Alabama.  (Community Development)

 

i.      Resolution authorizing the Mayor to execute an agreement between the City of Huntsville and Metro Commercial Contracting, LLC for the Modifications and Improvements to the Transit Transfer Station located at 500 Church Street.  (Facilities Projects Management)

 

j.      Resolution authorizing the Mayor to execute an agreement between the City of Huntsville and Metro Commercial Contracting, LLC for construction of the Traffic Engineering Offices and Emergency Generator located at 2100 Clinton Avenue NW.  (Facilities Projects Management)

 

k.    Resolution authorizing the Mayor to execute Change Order #1 and Final to the agreement between the City of Huntsville and McDonald Brothers Construction Company for the Optimist Park Expansion located at 703 Oakwood Avenue.  (Facilities Projects Management)

 

l.      Resolution authorizing the Mayor to execute Change Order #3 and Final to the agreement between the City of Huntsville and Pearce Construction Company for the Burritt Bluff Building Optimist located at 3012 Burritt Drive.  (Facilities Projects Management)

 

m.  Resolution authorizing the Mayor to execute a Professional Services Agreement between the City of Huntsville and Frazier & Frazier Inc. D/B/A Frazier Associates regarding the planning and designing of a Downtown Wayfinding Signage Master Plan for downtown Huntsville.  (Planning)  DELETED

 

n.    Resolution authorizing the Mayor to execute an Amended Agreement between the City of Huntsville and Huntsville Housing Authority for the provisions of alternate police services.  (Police)

 

o.    Ordinance declaring certain equipment surplus and to be sold at public auction.  (Fleet)

 

p.    Resolution authorizing the Mayor to enter into an agreement with WageWorks, for the purpose of providing flexible spending account administrative services for the City’s Flexible Benefit Plan (Cafeteria Plan) and to implement the limitation on Health FSA of $2500.00 imposed by Health Care Reform.  (Human Resources)

 

q.    Resolution authorizing the Mayor to execute a Master Agency Agreement between the City and various agencies in the City of Huntsville.  (Legal)

 

r.     Resolution authorizing the Clerk-Treasurer to invoke Regions Bank Letter of Credit No. L053466 for Bellwood Park at Bellwood Park Ninth Addition.  (Legal)  DELETED

 

 

16.       LEGAL DEPARTMENT ITEMS/TRANSACTIONS.

 

a.  Vacation of Easements

 

3.    Resolution authorizing the vacation of a 15-foot Buffer of Screen Planting Easement, Lot 2, TBG Subdivision.  (5991 Pulaski Pike: EROS Investments)

 

4.    Resolution authorizing the vacation of a portion of a Utility and Drainage Easement at 4929 University Drive.  (H&S Enterprises, LLC)

 

 

b.  Vacation of rights-of-way

 

                                    None.

 

 

c.    Deeds for acceptance

 

                                    None.

 

 

d.    Routine bond satisfactions

 

                                    None.

 

 

e.    Liquor bond mortgages.

 

            None.

 

 

17.       NON-ROSTER COMMUNICATIONS FROM THE PUBLIC.

 

 

18.       ADJOURN.