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Madison County SARA Title III General Reporting Guide
Businesses or industries that store, manufacture, or transport hazardous substances and materials fall under the reporting requirements of SARA Title III (Public Law 99-499), also known as the Emergency Planning and Community Right To Know Act (EPRCA). The Environmental Protection Agency is the enforcement arm for this legislation, and as such, has the authority to inflict fines and penalties upon businesses and industries for non-compliance. The Huntsville-Madison County Emergency Management Agency is the repository for all SARA Title III information reported by businesses and industries in the Huntsville-Madison County area. According to the legislation, there are specific documents which businesses and industries must complete. Following is a brief overview of the legislation, and the information which the Madison County Emergency Planning Committee requires businesses and industries to submit:
Subtitle A: Emergency Planning and Notification
Section 302, Paragraph (c):
This provision in the law requires a facility to notify the State Emergency Response Commission (SERC) and the Local Emergency Planning Committee (LEPC) by letter if it has one or more extremely hazardous substance(s) above the Threshold Planning Quantity (TPQ). Each facility which meets this specification must notify the SERC and the LEPC that their facility is subject to the requirements of Section 302. In Madison County, the LEPC is the Madison County Emergency Planning Committee.
Section 303, Paragraph (c):
The facilities which are subject to the requirements of Section 302, Paragraph (c), must submit or have on file at the LEPC a current Uniform Emergency Response Plan (UERP). This UERP must be reviewed annually to ensure the accuracy of the plan.
Section 303, Paragraph (d):
A letter designating a Facility Emergency Coordinator who will participate in the planning process is required. This information may be included in the letter required by Section 302, Paragraph (c).
Section 304, Paragraph (b):
This provision in the law requires that community officials be immediately notified if a release of an Extremely Hazardous Substance or a CERCLA (Comprehensive Environmental Response, Compensation, and Liability Act) hazardous substance occurs outside the site boundary and would include any material released to the air, soil, or off the property. Sites need to report only if the released amount is equal to or in excess of the reportable quantity. The reportable quantity specifications are found in the EPA's publication: Title III Lists of Lists. If you spill any amount of an EHS or a CERCLA chemical, please let us know. We are willing to assist you in any way possible.
Subtitle B: Reporting Requirements
Subtitle B applies to any hazardous chemical for which your facility is required to prepare or have available a Material Safety Data Sheet (MSDS).
Section 311, Paragraph (a):
The Madison County Emergency Planning Committee has opted to require the submission of a list of Hazardous Chemicals in lieu of Material Safety Data Sheets. One comprehensive form has been developed for you to list your facility's Extremely Hazardous Substances as well as your facility's Other Hazardous Substances. On the form, you are to indicate if the substance is an EHS or a CERCLA chemical. This information may be found in the Title III Lists of Lists, published by the EPA. If your facility has on hand more than the reportable quantity of an Extremely Hazardous Substance or a CERCLA chemical, please note the reportable quantity on the form. If there is a release of an Extremely Hazardous Substance or a CERCLA chemical at your facility, you can then refer to one list which will assist you in determining when the proper emergency notifications need to be made.
Some similar materials, which may have multiple Chemical Abstract Service (CAS) numbers, or none at all, may be consolidated into one entry if the Health and Physical Hazards are identical. An example of this is paint. You may have several hundred gallons from different manufacturers in various size containers. All quantities must be reported in pounds, using the rule of thumb: 8 pounds = 1 gallon.
Section 312, Paragraph (a):
The Tier II Form
The Tier II Form must be used for reporting extremely hazardous substances and other hazardous substances which meet the following criteria:
Extremely Hazardous Substances: Your facility must report if you have one or more extremely hazardous substance(s) at or above the threshold planning quantity or 500 pounds, whichever quantity is the least.
Other Hazardous Substances: Your facility must report if you have one or more other hazardous substance(s) equal to or in excess of 10,000 pounds.
Submission of Tier II Reports and Uniform Emergency Response Plans
Businesses and industries which manufacture, store, or transport Extremely Hazardous Substances identified in the US Environmental Protection Agency's Title III List of Lists, or otherwise meets the requirements stipulated under Section 312, Paragraph (a), are required to submit a Tier II Report by March 1 of each year.
Businesses and industries which exceed the established limits set by EPA on the manufacturing, storing, or transporting of Extremely Hazardous Substances are also required to submit a Uniform Emergency Response Plan.
These reports must be submitted to the Huntsville-Madison County Emergency Management Agency, the Fire Department having jurisdiction of your business or industry, and to the Alabama Emergency Response Commission.
The Madison County Emergency Planning Committee encourages the use of EPA's Tier II Submit software for reporting, especially if you have an extensive inventory or multiple sites. This software allows for easy printing of a report that can be submitted via mail to the Madison County Emergency Planning Committee.
You also must send a hardcopy of your submission to the Fire Department having jurisdiction of your business or industry.
You may submit your Tier II reports to the Alabama Department of Environmental Management electronically. Details are available on the ADEM website.
For more information concerning these requirements, please contact the Huntsville-Madison County Emergency Management Agency at (256) 427-5130.
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