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Revised: 10-22-13. 2:00
p.m.
AGENDA
FOR THE
TO BE
HELD OCTOBER 24, 2013 AT 6:00 P.M.
IN THE
CITY COUNCIL CHAMBERS
CALL TO ORDER.
1. INVOCATION.
Carol
Landry
Minister
Emeritus from Unity on the Mountain.
2. PLEDGE
OF ALLEGIANCE.
3. APPROVAL
OF MINUTES
a. Regular
Meeting held October 10, 2013.
(Minutes
Received)
4. RESOLUTIONS
AND SPECIAL RECOGNITIONS.
a. Mayor.
1.
Presentation of Pro Bono Week Proclamation.
b. Council.
1. Adoption
and Presentation.
a. Resolution recognizing Carol Madry Bell for her numerous years of volunteer service to
the Big Springs Partners (BSP) Board and development, redevelopment and
betterment of Downtown Huntsville.
(Kling)
b. Resolution recognizing Eagle Scout Gunnar
Hulebak for his recommendation to the Boy Scouts of
America Medal of Merit for outstanding leadership and exceptional
implementation of teachings and experiences learned in the Boy Scouts by Jeff
Seale, Assistant Scoutmaster, Troop 7343.
(Olshefski)
2. Adoption Only.
c. Other Special Recognitions.
d. Announcements.
5. BUSINESS
WITH OUTSIDE LEGAL REPRESENTATION.
6. PUBLIC
HEARINGS.
a. Public
hearings to be held.
1. Public hearing on Ordinance No.
13-652 amending the approved Transect Plan, Open Space Plan, Development Plan,
and Phasing Plan for Providence Planned Development, LUI Rating 56, to include
a relayout of the approved Providence Planned
Development. (Set September 12, 2013,
Regular Council Meeting) (Planning)
b.
Public hearings to be set.
7. COMMUNICATIONS
AND REPORTS.
a. Communications from the Public.
b. Reports
8. HUNTSVILLE
UTILITIES ITEMS.
a.
Resolution authorizing the approval and purchase of materials
for new construction items for FY2014. (BWO 351-2014) (Utilities: Electric)
b.
Resolution authorizing the approval and purchase of materials
for renewal and replacement projects for FY2014. (BWO 352-2014)
(Utilities: Electric)
c.
Resolution authorizing the approval and purchase of
transportation items for FY2014. (BWO 373-2014) (Utilities: Electric)
d.
Resolution authorizing the approval and purchase of communications
equipment for FY2014. (BWO 374-2014) (Utilities: Electric)
e.
Resolution authorizing the approval and purchase of computer
equipment items for FY2014. (BWO 375-2014) (Utilities: Electric)
f.
Resolution authorizing the approval and purchase of metering
equipment for FY2014. (BWO 376-2014) (Utilities: Electric)
g.
Resolution authorizing the approval and purchase of transformers and
labor for FY2014. (BWO 377-2014) (Utilities: Electric)
h.
Resolution authorizing the
approval of budget work order for the expenses related to operating and
maintaining the computer systems for FY2014. (BWO 861200-07-2014)
(Utilities: Electric)
i.
Resolution authorizing the approval for the emergency storm recovery
work from storm damage incurred from the March 2, 2012 tornado. (Project# EMG-E2012.35000324) (Utilities:
Electric)
j.
Resolution authorizing the approval for the emergency storm recovery work from storm damage
incurred from the April 11, 2013 storm.
(Project# EMG-E2013.35000345) (Utilities: Electric)
k.
Resolution authorizing the emergency storm recovery work from storm damage incurred from the July 11, 2013
lightning storm. (Project# EMG-E2013.35000364)
(Utilities: Electric)
l.
Resolution authorizing the Mayor to execute an Amendatory Agreement
with TVA amending the Deposit Assurance Program (DAP) Agreement to provide for
DAP updates. (Utilities: Electric)
m.
Resolution authorizing the
approval and purchase of materials for new construction items for FY2014. (BWO 251-2014) (Utilities: Gas)
n.
Resolution authorizing the
approval and purchase of materials for renewal and replacement projects for
FY2014. (BWO 252-2014) (Utilities: Gas)
o.
Resolution authorizing the
approval and purchase of transportation items for FY2014. (BWO 273-2014) (Utilities:
Gas)
p.
Resolution authorizing the
approval and purchase of metering equipment for FY2014. (BWO 276-2014) (Utilities:
Gas)
q.
Resolution authorizing the
approval and purchase of new regulators for FY2014. (BWO 278-2014) (Utilities:
Gas)
r.
Resolution authorizing the
approval and purchase of materials for new construction items for FY2014. (BWO 151-2014) (Utilities: Water)
s.
Resolution authorizing the
approval and purchase of materials for renewal and replacement projects for
FY2014. (BWO 152-2014) (Utilities:
Water)
t.
Resolution authorizing the
approval and purchase of transportation items for FY2014. (BWO 173-2014) (Utilities: Water)
u.
Resolution authorizing the
approval and purchase of metering equipment for FY2014. (BWO 176-2014) (Utilities: Water)
9. BOARD
APPOINTMENTS.
a. Board
Appointments to be voted on.
1. Resolution to reappoint Dr. Gregory
Smith to the Educational Building Authority of the City of Huntsville A&M
University for a term to expire November 12, 2019. (Nominated October 10, 2013, Regular Council
Meeting) (Showers)
2. Resolution to reappoint Collins
Alexander to the Educational Building Authority of the City of Huntsville
Oakwood University, for a term to expire November 12, 2019. (Nominated October 10, 2013, Regular Council
Meeting) (Showers)
3. Resolution to reappoint James H.
Richardson to the Educational Building Authority of the City of Huntsville
Randolph School for a term to expire November 12, 2019. (Nominated October 10, 2013, Regular Council
Meeting) (Kling)
4. Resolution to appoint Levoy Smartt to the Educational Building Authority of the
City of Huntsville APT for a term to expire November 13, 2019. (Nominated October 10, 2013, Regular Council
Meeting) (Kling)
5. Resolution to reappoint William Sammons
to the Huntsville Ice Skating Complex Board of Control for a term to expire
November 20, 2016. (Nominated October
10, 2013, Regular Council Meeting)
(Kling)
b. Board
Appointment Nominations
1. Nomination of James C. “Tony” Smith for
reappointment to the Huntsville Tennis Center Board of Control, Place No. 1 for
a term to expire November 28, 2016.
(Showers)
2. Nomination of Scott Harriman for reappointment
to the Huntsville Tennis Center Board of Control, for a term to expire November
28, 2016. (Russell)
3. Nomination
of Robert Burton for reappointment to
the Educational Building Authority of the City of Huntsville – Madison Academy
for a term to expire November 12, 2019. (Russell)
10.
APPROVAL OF EXPENDITURES.
a. Resolution authorizing expenditures for
payment. (Finance Committee)
b. Finance
Committee Report.
11.
COMMUNICATIONS FROM THE MAYOR.
12. COMMUNICATIONS FROM COUNCIL MEMBERS.
Councilman Richard Showers, Sr.
Councilman John Olshefski
Councilman Will Culver
Councilman Bill Kling
Councilman Mark Russell
13. UNFINISHED BUSINESS ITEMS FOR ACTION.
a. Ordinance No.
13-791 to amend Ordinance No. 89-79, Classification and Salary Plan. (Introduced October 10, 2013, Regular Council
Meeting) (Human Resources)
b. Ordinance No.
13-792 to amend Budget Ordinance No. 13-630 to modify the authorized strength
of various departments. (Introduced
October 10, 2013, Regular Council Meeting)
(Human Resources)
14. NEW
BUSINESS ITEMS FOR INTRODUCTION.
a. Introduction of an
Ordinance to amend Section 16-15 of the Code of Ordinances establishing a
pretrial diversion program. (Municipal
Court)
b. Introduction
of an Ordinance amending Chapter 3, Article II, Section 3-27 of the Code of Ordinances of the City of
Huntsville (Arts and Entertainment Districts). (Planning)
15. NEW
BUSINESS ITEMS FOR CONSIDERATION OR ACTION.
a.
Resolution authorizing the
Clerk-Treasurer to invoke Regions Bank Letter of Credit No. L053466 for Bellewood Park Subdivision. (City Attorney)
b.
Resolution authorizing the
Clerk-Treasurer to invoke BancorpSouth Bank Letter of
Credit No. 367000581608 for Little Mountain Phase II Subdivision. (City
Attorney)
c.
Resolution authorizing the
Clerk-Treasurer to invoke BancorpSouth Bank Letter of
Credit No. 362000515942 for Magnolia Village at Lake Forest Subdivision.
(City Attorney)
d.
Resolution authorizing the
Clerk-Treasurer to invoke BancorpSouth Bank Letter of
Credit No. 362000702382 for Stonegate Phase 2
Subdivision. (City Attorney)
e.
Resolution authorizing the
Clerk-Treasurer to invoke CB&S Bank Letter of Credit No. 555579 for Anslee Farms Subdivision. (City Attorney)
f.
Resolution authorizing the five
year extension of a Sublease Agreement between the City of Huntsville and Crown
Castle GT Company L.L.C., concerning the communications tower at the Metro Sportsplex. (City
Attorney)
g.
Resolution authorizing the
Mayor to amend the contract with Reed Contracting Services, Inc., for Rodgers
Drive Drainage Improvements, Project No. 65-13-DM17, by Change Order No. 1. (Engineering)
h.
Resolution authorizing the
Mayor to enter into an agreement with Garver, L.L.C.,
for Engineering Construction Administration Services for 2013 Water Pollution
Control Sanitary Sewer Rehabilitation, Project No. 65-13-SP42. (Water
Pollution Control)
i.
Resolution authorizing the Mayor to enter into a Cost
Reimbursement Agreement with the Northeast Alabama Traffic Safety Office in the
amount of $75,000.00 for traffic enforcement.
Police)
j.
Resolution authorizing the
Mayor to enter into a Lease Agreement with Venti
Properties, L.L.C., for office space at 107 Jefferson Street, Suite 1, 1A and
2. (Police)
k.
Resolution authorizing the Mayor to enter into a
Lease Agreement with Venti Properties, L.L.C., for
office space at 107 Jefferson Street, Suite 9.
(Police)
l.
Ordinance declaring certain
equipment as surplus and to be sold at auction.
(Fleet Management)
m.
Ordinance to amend Budget
Ordinance No. 12-768, by changing appropriated funding within various
departments and funds. (Finance)
n.
Resolution authorizing the
acceptance of donations. (Finance)
o.
Resolution
authorizing the Mayor to execute a Purchase Contract with the City’s
underwriters in connection with the sale of the General Obligation Warrants
Series 2013-C and Series 2013-D in an amount not exceed $110 million,
subject to ratification and approval by the City Council prior to issuance of
the warrants. (Finance)
p.
Resolution authorizing the
Mayor to execute an agreement for electronic payment processing services.
(Finance)
q.
Resolution authorizing the
Mayor to enter into agreement with the low bidders meeting specifications as
outlined in the attached Summary of Bids for Acceptance. (Finance)
r.
Resolution
authorizing the Mayor to execute an agreement for the collection of
taxes. (Finance)
s. Resolution authorizing the Mayor to enter into an Agreement between the City of
Huntsville, Alabama and Sally K. Davis (Community Development)
t. Resolution authorizing the Mayor to execute Modification No. 1
to the agreement with Crisis Services of North Alabama, Inc., for services to
the homeless (domestic violence) population.
(Community Development)
u. Resolution authorizing the Mayor to execute an amendment to
the agreement with the Alabama Department of Economic and Community Affairs
(ADECA). (Community Development)
v. Resolution to renew the agreement with J Smith Lanier Company of Huntsville to
provide General Liability Insurance on 500 Church Street Parking Lot. (Public Transit)
w.
Resolution authorizing the
Mayor to enter into a License Agreement between the City of Huntsville and the
Museum Board of the City of Huntsville. (Administration)
x.
Resolution authorizing a
Consulting Agreement between the City of Huntsville and the Schrimsher Company,
Inc. (Administration)
y. Resolution authorizing the
Mayor to enter into a Special Employee Agreement between the City of Huntsville
and Brenda M. Martin. (Administration)
z. Resolution authorizing
the Mayor to execute Modification No. 2 to the Special Employee Agreement
between the City of Huntsville and John S. Hamilton. (Administration)
aa. Resolution
authorizing the appointment of John S. Hamilton to the position of City
Administrator effective November 1, 2013.
(Administration)
bb. Resolution to award CASA with FY2013 CDBG funds for home weatherization and the
installation of grab bars for low income seniors and disabled individuals and
families. (Community Development)
cc.
Resolution creating the Liquor and Lodging Tax Advisory
Committee.
(Administration) DELETED
16. LEGAL
DEPARTMENT ITEMS/TRANSACTIONS.
a. Vacation of Easements
1. Ordinance authorizing the vacation of
a portion of a 5-foot Utility and Drainage Easement, Lot 45, Huntsville Hills 4th
Addition, Plat Book 21, Page 47.
(Donegal Drive: McCool)
2. Ordinance authorizing the vacation of
a portion of a 5-foot Utilitiy and Drainage Easement,
Lot 46, Huntsville Hills 4th Addition, Plat Book 21, Page 47. (Donegal Drive: Thomas)
b. Vacation
of rights-of-way
None.
c. Deeds for acceptance
None.
d. Routine bond satisfactions
None.
e. Liquor bond mortgages.
None.
17. NON-ROSTER COMMUNICATIONS FROM THE
PUBLIC.
a. City
Council Election
President Mark Russell, Elected
President
Pro Tem Richard Showers, Sr., Elected
Third
Presiding Officer Bill Kling, Jr., Elected
City Council Committee Elections
b. A
member of the Council shall be elected by the Council to serve as its
representative to the City of
c. A
member of the Council shall be elected by the Council to serve as its
representative to the Research Park Board.
Will Culver, Elected
d. A
member of the Council shall be elected by the Council to serve as its
representative to the Historic Preservation Commission. Mark
Russell, Elected
The
Council President shall make appointments and assignments of Council
members
to represent the President and Council on the following boards, committees, and
commissions:
1. Top of
2
– appointments
2. Community Action Agency of
Counties,
Inc.
1
– appointment
3. Advisory Commission on Accessibility
1
– appointment (City Council President or
his designee)
4. City of
2
– appointments
5. Chairperson of the Finance Committee
and one other member of the Council as Vice Chairperson of the Finance
Committee.
18. ADJOURN.