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Revised: 02-10-15, 2:00 P.M.
AGENDA
FOR THE
TO BE
HELD FEBRUARY 12, 2015 AT 6:00 P.M.
IN THE
CITY COUNCIL CHAMBERS
CALL TO ORDER.
1. INVOCATION.
Reverend Carol
Landry
Pastor, Unity
on the Mountain
2. PLEDGE
OF ALLEGIANCE.
3. APPROVAL
OF MINUTES
a. Regular
Meeting held January 22, 2015.
(Minutes
Received)
4. RESOLUTIONS
AND SPECIAL RECOGNITIONS.
a. Mayor.
1. Presentation
of the STAR 99.1/CAFY Young Citizen of the Month.
2. Recognition
of All State Football Players.
b. Council.
1. Adoption
and Presentation.
2. Adoption
Only.
c. Other
Special Recognitions.
d. Announcements.
5. BUSINESS
WITH OUTSIDE LEGAL REPRESENTATION.
6. PUBLIC
HEARINGS.
a. Public hearings to be held.
1. Public hearing
on a Resolution authorizing the City Clerk-Treasurer to assess the cost of the
boarding and securing against certain properties. (Community Development)
b.
Public hearings to be set.
1.
Resolution to set a public
hearing on an ordinance rezoning property lying on the east side of South
Shawdee Road and east of South Village Square Road and on the south side of
Nature Trail from Residence 1 District to Residence 1-A District. (Set March 26, 2015, Regular Council Meeting)
(Planning)
2.
Resolution to set a public
hearing on an ordinance rezoning property lying on the west side of McMullen
Lane and north of Little Cove Road from Residence 1 District and Residence 1-A
District to Residence 2 District. (Set
March 26, 2015, Regular Council Meeting)
(Planning)
7. COMMUNICATIONS
AND REPORTS.
a. Communications
from the Public.
b. Reports
8. HUNTSVILLE
UTILITIES ITEMS.
a.
Resolution authorizing approval
for the payment of Open Text Support. (PR
10174681) (Utilities: Electric)
b.
Resolution authorizing approval
for the payment of SAP support. (PR
10174683) (Utilities: Electric)
c.
Resolution authorizing approval
for the payment of Bentley consulting and support services. (PR 10174812) (Utilities: Electric).
d.
Resolution authorizing the Mayor to execute an amendment to the
Green Power Providers Agreement with TVA. (TVA
Agreement) (Utilities: Electric).
g.
Resolution authorizing the upgrade of circuits
at County Line and Pension Row for a system upgrade. (WBS M2E-CTYLINPEN1)
(Utilities: Electric).
h.
Resolution authorizing approval
to move poles associated with the Highway 72 East lane addition. (WBS
RRP-14010000.E.MN) (Utilities:
Electric).
9. BOARD
APPOINTMENTS.
a. Board
Appointments to be Voted on.
b. Board
Appointment Nominations
1.
Nomination to appoint Sharon Olshefski to the
Human Relations Commission of the City of Huntsville, Alabama, Place 3, for a
term to expire September 22, 2018.
(Robinson)
2.
Nomination
to reappoint Jeffrey Sanders to the Huntsville-Madison County Marina & Port
Authority for a term to expire July 1, 2019.
(Robinson)
10.
APPROVAL OF EXPENDITURES.
a. Resolution authorizing expenditures for
payment. (Finance Committee)
b. Finance Committee Report.
1. Resolution approving travel for Councilman Will Culver to
attend the Chamber of Commerce Montgomery trip on April 7 - 8, 2015. (Showers)
2. Resolution approving travel for Councilwoman Jennie
Robinson to attend the Chamber of Commerce Washington DC trip on April 19 - 21,
2015. (Showers)
3.
Resolution approving travel for
Councilman Bill Kling, Jr. to attend the Chamber of Commerce Washington DC trip on
April 19 - 21, 2015. (Showers)
4.
Resolution approving travel for Councilman Will Culver to
attend the Chamber of Commerce Washington DC trip on April 19 –
21, 2015. (Showers)
5.
Resolution approving travel for
Councilman Will Culver to attend the 2015 Alabama League of Municipalities
Annual Convention, Tuscaloosa, Alabama, May 16 – 19, 2015. (Showers)
6.
Resolution approving travel for Councilman Richard
Showers, Sr., to attend the 2015 Alabama League of Municipalities
Annual Convention,
Tuscaloosa, Alabama, May 16 – 19, 2015.
(Showers)
7.
Resolution approving travel for
Councilwoman Jennie Robinson to attend
the 2015 Alabama League of Municipalities Annual
Convention, Tuscaloosa, Alabama,
May 16 – 19, 2015. (Showers)
11.
COMMUNICATIONS FROM THE MAYOR.
12. COMMUNICATIONS FROM COUNCIL MEMBERS.
Councilman Will Culver
Councilman Bill Kling
Councilman Richard Showers, Sr.
Councilwoman Jennie Robinson
Councilman Mark Russell
13. UNFINISHED
BUSINESS ITEMS FOR ACTION.
a. Resolution
No. 14-956 approving of and assenting to the vacation of a portion of National
Boulevard and Meadowbrook Drive abutting the new Grissom High School Campus. (Postponed January 22, 2014, Regular Council
Meeting) (City Attorney)
14. NEW
BUSINESS ITEMS FOR INTRODUCTION.
a. Introduction of an Ordinance to amend
Section 20 of Ordinance No. 04-315, Personnel Policies and Procedures, for
modification to the Smoking Policy.
(Human Resources)
15. NEW
BUSINESS ITEMS FOR CONSIDERATION OR ACTION.
a. Resolution
authorizing the Mayor to enter into an agreement between the City of Huntsville
and loanDepot.com, LLC, as a Participating Lender for the Down Payment
Assistance Program. (Community Development)
b. Resolution
authorizing the Mayor to enter into an agreement between the City of Huntsville
and National Commerce Corporation, as a Participating Lender for the Down
Payment Assistance Program. (Community
Development)
c. Resolution
authorizing the Mayor to commit HOME funds to Stratus Development, LLC, for
Lenox Park Senior Apartment Community.
(Community Development)
d. Resolution
authorizing the Mayor to enter into a contract between the City of Huntsville
and Family Services, Inc., for the new construction of affordable housing using
Community Housing Development Organization (CHDO) proceeds. (Community Development)
e. Resolution
authorizing the Mayor to execute Modification No. 1 to the agreement between
the City of Huntsville and New Futures, Inc., for services to the homeless
population. (Community Development)
f. Resolution
authorizing the Mayor to execute Modification No. 1 to the agreement between
the City of Huntsville and Family Services Center, Inc., for services to the
homeless population. (Community
Development)
g. Resolution
authorizing the Mayor to execute Modification No. 2 to the agreement between
the City of Huntsville and Community Action Partnership of Huntsville/Madison
& Limestone Counties, Inc. for service to the homeless population. (Community Development)
h. Resolution
authorizing the Mayor to execute Modification No. 2 to the agreement between
the City of Huntsville and Community Action Partnership of Huntsville Madison
& Limestone Counties, Inc., for weatherization services for the extremely
low and low income population.
(Community Development)
i. Resolution
authorizing the Mayor to enter into a Memorandum of Understanding between the
City of Huntsville and Benton H. Wilcoxon Municipal Iceplex Board regarding Municipal
Iceplex expansion. (General Services)
j. Resolution
authorizing the Mayor to enter into a Cooperative Agreement between the City of
Huntsville dba Huntsville-Madison County Emergency Management Agency, and the
Alabama Law Enforcement Agency for State Homeland Security Grant Program,
Assistance Allocation-Letter of Agreement (4ICL) (Emergency Management)
k. Resolution authorizing the Mayor to
enter into an agreement with the low bidder meeting specification as outlined
in the attached Summary of Bids for Acceptance.
(Finance)
l. Resolution authorizing the Mayor to
enter into a joint purchasing agreement with the Madison County Commission for
the Joint purchase of Crushed Stone. (Finance)
m. Ordinance to amend Budget Ordinance
No. 14-665 by changing the authorized personnel strength in various departments
and funds. (Finance)
n. Ordinance to amend Budget Ordinance
No. 14-655 by changing appropriated funding for various departments and
funds. (Finance)
o. Resolution authorizing the acceptance
of donations. (Finance)
p. Resolution
authorizing the Mayor to modify the Special Employment Agreement between the
City of Huntsville and Carlos L. Bowden.
(Finance)
q. Resolution
authorizing the Mayor to enter into an agreement between the City of Huntsville
and Cavanaugh MacDonald Consulting, LLC, for the purpose of providing actuarial
analysis of the City’s retiree health insurance plan. (Human Resources)
r. Resolution
authorizing the Mayor to enter into an agreement between the City of Huntsville
and the U.S. Marshals Service to accept overtime funding for officers assigned
to the Regional Fugitive Task Force.
(Police)
s. Request for authorization to
advertise and fill vacant budgeted position of General Services Controls
Technician, at a higher rate than minimum if necessary. (General Services)
t. Resolution authorizing a Cooperative
Agreement between the City of Huntsville and the United States Department of
Agriculture Animal and Plant Inspection Service (APHIS) Wildlife Services
(WS). (Landscape Management)
u. Resolution
authorizing the Mayor to enter into an agreement between the City of Huntsville
and Roark Chainsaw Carving for Earth Day Event at Hays Nature Preserve on April
18, 2015. (Landscape Management)
v. Resolution
authorizing the Mayor to execute Modification No. 17 to Supplemental
Development Agreement, TIF5 Series 2010-A, between the City of Huntsville and
LW Redstone Company, LLC. (City
Attorney)
w. Resolution authorizing the
Clerk-Treasurer to invoke First Commercial Bank Letter of Credit No. 129 for
Hawk’s Ridge 5th Addition.
(City Attorney)
x.
Ordinance declaring certain
property as surplus and no longer needed for a municipal purpose. (City
Attorney)
y.
Resolution authorizing
the Mayor to execute a Ground Lease between the City of Huntsville, Alabama,
and CRS City Centre, LLC. (City
Attorney)
z.
Resolution authorizing
the Mayor to execute a Development Agreement between the City of Huntsville,
Alabama, and CRS City Centre, LLC. (City
Attorney)
aa.
Resolution
authorizing the Mayor to enter into an agreement between the City of Huntsville
and Falconstar Software, Inc. for maintenance and support. (ITS)
bb.
Resolution authorizing the
Mayor to enter into a Utility Relocation/Reimbursement Agreement between the
City of Huntsville and American Midstream, L.L.C., for Relocation of Utility
Facilities for Greenbrier Parkway, Phase III, Project No. 65-13-RD02. (Engineering)
cc.
Resolution authorizing the
Mayor to modify the agreement between the City of Huntsville and LBYD, Inc. for
Engineering Design Services for Rideout Road-ALDOT Improvements, Project No.
65-14-SP17, by Modification No. 1.
(Engineering)
dd.
Resolution authorizing the City
Council to amend the contract between the City of Huntsville and Miller &
Miller, Inc. for Gateway Greenway, Phase II, Base Bid and Option No. 1, Option
No. 2, Option No. 3, Option No. 4A and Option No. 5, Project No. 65-13-WP01, by
Change Order No. 2 . (Engineering)
ee.
Resolution authorizing the
Mayor to enter into an agreement between the City of Huntsville and Garver, L.L.C., for Engineering Construction Administration
Services for Zierdt Road, Project Nos. 65-06-RD01 & ACAA-62033-ATRP(008). (Engineering)
ff.
Resolution authorizing the
Mayor to enter into an agreement between the City of Huntsville and the low
bidder, Midsouth Paving, Inc., for Gateway Greenway, Phase III, Project No.
65-14-WP01. (Engineering)
gg.
Resolution authorizing the
Mayor to modify the agreement between the City of Huntsville and Garver, L.L.C., for Engineering Services for 2014 Flow
Monitoring Program-Annual Operations, Maintenance, Data Analysis &
Reporting, Project No. 65-14-SP20, by Modification No. 1. (Water Pollution Control)
hh.
Resolution authorizing the
Mayor to modify the agreement between the City of Huntsville and Garver, L.L.C., for Land Surveying Services for Sanitary
Sewer Manhole Mapping, Project No. 65-14-SP08, by Modification No. 1. (Water Pollution Control)
ii.
Resolution authorizing the
Mayor to enter into an agreement between the City of Huntsville and Garver, L.L.C., for Engineering Construction Administration
Services for 2014 Water Pollution Control Sanitary Sewer Rehabilitation,
Project No.
65-15-SP12. (Water Pollution Control)
jj.
Request for authorization to
advertise and fill vacant budgeted position of Parking Services Clerk, at
higher rate than minimum if necessary.
(Parking)
kk.
Resolution
authorizing the Mayor to enter into a Special Employee Agreement between the
City of Huntsville and Brenda M. Martin.
(Administration)
ll.
Resolution authorizing the
Mayor to enter into a Consulting Agreement between the City of Huntsville and
the Schrimsher Company, Inc.
(Administration)
mm.
Resolution authorizing the Mayor to execute an
agreement between the City of Huntsville and Brimstone Music Group, Inc.
(Culver)
16. LEGAL DEPARTMENT
ITEMS/TRANSACTIONS.
a.
Vacation
of Easements
1. Ordinance authorizing the vacation of a
portion of a 15-foot Utility and Drainage Easement, Lot 8, Chapman Heights 10th
Addition. (Huggins-Epworth Drive)
2. Ordinance
authorizing the vacation of a portion of a Utility and Drainage Easement at
Strong Commercial Center Phase 2, Highway 72 West. (Nance Road Investment Partners)
3. Ordinance authorizing the vacation of
a 10-foot Sewer Easement, 308 White Circle.
(Johnson-White Circle)
b.
Vacation
of rights-of-way
1. Ordinance
authorizing the vacation of a portion of National Boulevard and Meadowbrook
Drive abutting the new Grissom High School Campus. DELETED
2. Resolution
consenting to the vacation of a right-a-way along Lot 2, Calhoun Community
College Place, Wynn Drive. (Wynn
Drive-Calhoun)
3. Ordinance
authorizing the vacation of a right-a-way along Lot 2, Calhoun Community
College Place, Wynn Drive. (Wynn
Drive-Calhoun)
c.
Deeds
for acceptance
1. Right-of-way James Philip Riley and
wife, Lisa Carr Riley
Acquired
1/16/2015
d.
Routine
bond satisfactions
None.
e.
Liquor
bond mortgages.
None.
17. NON-ROSTER
COMMUNICATIONS FROM THE PUBLIC.
18. ADJOURN.